Risk assessment management process

How to write your risk assessment

A risk assessment is a useful tool to help employers meet their responsibility of making sure that their staff, the public and anyone else coming into contact with their site or workplace is safe and secure. Risk assessments allow employers to highlight the dangers that people may face and puts in place measures to reduce or in some cases completely remove the risks.

Risk assessments help employers to take control of risks. There is a lot of pressure and responsibility on employers to make sure all those who enter the environment they’re responsible for is safe and risk assessments are the foundation of spotting and reducing any risk.

It is also a legal requirement for any business that employs more than 5 people to hold a valid risks assessment. It is important that risk assessments are carried out and recorded thoroughly as they form the basis for health and safety policies and procedures.

What are risk assessment templates?

Risk assessment templates are an effective risk management tool. They normally come in the form of a document that breaks the full assessment down into different stages with space for you to record hazards and the people who are at risk.

Templates will also include a risk matrix – these are simply so you can record the level of risk and the likelihood of the risk happening. Once you have identified and evaluated the risks the template will direct you to record the existing control measures and any other measures that could be put in place to reduce the risks.

Do you need to use a template?

No, there is no requirement for an organisation to use a risk assessment template, they are simply there to help guide those who are unsure through the initial processes. You can create your own structure for carrying out and recording assessments, the templates are just there to make it easier for those who may be unsure.

Templates may help you save time and normally are structured in a way that makes it easy to record your findings and therefore easier for those in the business you’re sharing it with to understand.

What to watch out for when writing your risk assessment

If you’re using templates to write your risk assessment it is important not to copy the example answers and findings that may already be filled in.

The risk assessment needs to be your own, as every business will have slightly different risks and likelihoods. Copying a risk assessment will not only be no help for your business but it also won’t meet any of the legal requirements.

How should a risk assessment be structured?

Risk assessment management process

There is no one structure fits all when it comes to producing a risk assessment, which is often why you will find varying templates for different industries. Your risk assessment will vary depending on the work you carry out, the size of your business, the materials you use and the legislation you need to comply with.

Risk assessments for new workplaces or businesses may also differ from assessments carried out in areas that have been previously assessed.

However, you will need to follow the steps below:

  1. Identify the hazards
  2. Consider who is at risk
  3. Evaluate risks and the actions to control them
  4. Record findings
  5. Regular review of risks assessments

How to find templates

If you’re not sure how to structure your risk assessments or where to find the correct template for your business SMAS Worksafe can offer you guidance and support.

Our templates allow you to complete your assessments to a high standard and record findings in a clear manner. SMAS Worksafe members can download our risk assessment form via our portal. Members will also have access to various other templates to help with your businesses environmental, quality, anti-bribery and financial standing policies.

You can also download and view risk assessment templates and examples on the HSE website.

2021 budget blocks

What does the 2021 UK Budget mean for your business?

2021 Budget Update

The Chancellor, Rishi Sunak, announced his plans for the UK Budget earlier today on 27th October 2021. The plan aimed to support the country and prepare it for a post-Covid economy and ‘age of optimism’ after the devastating impact of the pandemic over the last 18 months. Building on the plan he set out.

His ambitions for the Budget were to deliver stronger growth, a stable economy, more jobs, and reduce debt levels. Investments and spending would be concentrated on those areas that would deliver this ambition. He warned of “challenging months ahead”, but his Budget would return us back to a pre-pandemic economy.

The current economic situation

The budget was set against the current economic backdrop which the Chancellor outlines as follows: 

  • Inflation – This is currently at 3.1% but likely to rise to 4% by end of the year and throughout next year, and affects the cost of living. The increase is due to global factors of the world opening up after the pandemic and demands for goods increasing quicker than they can be supplied, leading to price hikes.
  • Growth – The growth expectation has increased from 4% at the start of the year to 6.5% by the end of 2021, as businesses get back up and running post Covid-19, and then 6% in 2022.  
  • Unemployment – The Office for Budget Responsibility (OBR) now expects unemployment to peak at 5.2%, instead of 11.9%, which means over 2 million fewer people will be out of work than previously expected as a result of the pandemic.

Key takeaways for business:

In the Spring Budget, there were a number of initiatives announced. Below are some additional announcements from today that relate to business.   

  • The VAT rate of 12.5% will remain until April 2022, when it will return to 20%.
  • Hospitality businesses will receive 50% business rate discount in the retail, hospitality, and leisure sectors, lasting for one year. This means pubs, music venues, cinemas, restaurants, hotels, theatres, gyms, and any eligible business can claim a discount on their bills of 50%, up to a maximum of £110,000.
  • For pension schemes, there will be a review on regulatory charge caps to unlock institutional investment and protect savers.
  • Improvements to visa eligibility criteria allow businesses to attract highly skilled employees from outside of the UK.
  • National Living wage rising from £8.91 to £9.50 per hour. Whilst public sector pay freezes will end.
  • New funding to improve lorry park facilities.
  • Suspended the HGV levy further until 2023, and freezing Vehicle Excise Duty for heavy goods vehicles.
  • £24bn for “a multi-year housing settlement”, £11.5bn to build up to 180,000 new affordable homes.
  • £5bn to remove unsafe cladding from the highest risk buildings, which will be partly funded by the Residential Property Developers tax. This will be levied on developers with profits over £25m at a rate of 4%.
  • Regional libraries, museums and theatres will also benefit, from tax relief measures. Tax relief for museums and galleries will be extended for two years, to March 2024.  
  • Various taxation changes were mentioned which are detailed below.

Environment and Science

The government wants to continue to invest in infrastructure, skills and innovation to support the UK’s economic recovery and their ambition of making the UK a science and tech super power. They will maintain the target to increase research and development (R&D) investment to £22 billion.

  • New High Skills Visa eligibility criteria has been improved to allow businesses to recruit  highly skilled overseas workers thus attracting the best talent in science, research and technology to the UK.
  • Research and development tax relief will be available for those focusing on UK activities.
  • As well as the Help to Grow and Break Through schemes, an additional £1.4 billion fund is available for transformative innovations, allowing businesses to get access to the funding they need. 

Other updates

  • For lower income workers on Universal Credit, the taper rate will be cut by 8% from 63p per £1 to 55p per £1 from 1st December.
  • £300 million will go towards “Start for Life” scheme for families, offering parenting programmes and help with perinatal mental health. £170 million to create a network of Family Hubs in England to support childcare facilities.
  • £150 million to support and train those who work in early years, along with more funding for holiday and activity programmes.
  • A UK-wide numeracy programme called Multiply will be launched to improve basic maths skills among adults.
  • Budget to fund 20,000 new police officers, with an extra £2.2 billion for courts and rehabilitation services.
  • £3.8 billion for a prison-building programme.
  • £1.7 billion fund to invest in local areas to ‘level up’ 100 local communities across the UK. £560 million will be invested in youth services to build youth clubs and 8,000 state-of-the-art community football pitches across the UK.
  • £21 billion will be spent on roads and £46 billion on railways, plus £5.7 billion in spending for London-style transport systems across a number of city regions.
  • £5 billion to fund the cycling infrastructure and local minor roads.

Taxation

Corporation tax

In the budget earlier this year, the Chancellor announced Corporation tax would rise to 25% on profits from April 2023. Although, this will only apply to those companies with profits over £50,000 per year. He confirmed that this will still go ahead as planned.

A new 50% business rates discount up to £110,000, for companies in the retail, hospitality, and leisure sectors, lasting for one year.

Bank surcharges will be cut by 3% which means they will pay 28% tax, instead of 33%.

Businesses will be able to retain their business rates for 12 months and not have to pay the increase if they make any improvements to their business aimed to improve sustainability and employee wellbeing.

Duties

Alcohol duties

  • The planned rise in the duty on spirits, wine, cider and beer will be cancelled. There is a simplification of alcohol duties which means higher strength drinks will see a small increase in their rates, but lower alcohol drinks including rose wine, fruit ciders, liqueurs, beers and wines will see a decrease.
  • All sparkling wines will now pay the same duty as still wines of equivalent strength.
  • Draught relief will mean a 5% cut to duty on draught beer and cider served from draught containers over 40 litres.

Fuel duty – The proposed rise for duty on fuel will also be cancelled due to the highest pump prices in 8 years.

Air travel – Flights between airports in the UK nations will be subject to a new lower rate of Air Passenger Duty from April 2023. Covid-19 financial support for English airports will be extended for a further six months. A new ultra-long haul band in Air Passenger Duty for flights of over 5,500 miles will be introduced from April 2023.

Funding for national governments across the UK

The government will increase funding by an average of £4.6bn for the Scottish Government, £2.5bn for the Welsh Government, and £1.6bn for the Northern Ireland Executive. The Scottish government will publish its Budget on 9 December.

construction building site foreman / contractor

How to source reliable contractors?

Finding reliable contractors is the one area in which all clients and house-builders need to get right. Having issues in your supply chain means work may be finished to a poor standard which will cost you time and money, neither of which will be something you can do when you’re pushed for time to get deadlines met.

The positive sides to finding a good contractor are often great, once the relationship and trust between you has been built you will have often found someone for future projects that you know you can rely on and over time this can lead to a group of contractors that you can use over and over on all your sites.

So how do you find good contractors?

Portals

One of the first areas to look out for clients is via an accreditation portal such as the SMAS Worksafe portal or SSIP portal.  If you’re a client that requires contractors to be accredited to a specific level, then going to a portal is the best starting place.

Once you’re in the portal you can now start to refine your search by the trades you require and look for other areas of compliance that you might require, such as environmental or quality management. We recommended choosing businesses with quality management systems in place, a business that is driven by high-quality work is often likely going to save you time in any snagging processes and are less likely to need their work to be redone due to poor standards.

 

Networking

Contractor and client networking event

Another way to find contractors is through networking at events such as Construction Connects, hosted by SMAS Worksafe. At these ‘meet the buyer’ events, you will have the chance to attend and set up a stool for contractors to come in and talk to you about what upcoming jobs you have and what trades you’ll need for the job or future jobs.

Often these events are local to an area in which you have upcoming projects, so it is a great way for you to easily get more contractors in your contact book and that are interested in the type of work you’re offering. Attending events like this can save you a lot of time browsing portals and searching the web.

 

Try and find a reference

Group of contractors laughing on a wall during break

If you have identified a few contractors that seem suitable for the role and you’re unsure as to which to go with you can ask other clients, you know or some of your current contractors to see if they have had any experience working with them on previous jobs.

You may have contractors working on your site who have experience working with them and they will be able to give you a perspective on their standards of work and how they were to work with. Bringing in a contractor that your current contractors struggle to work with could cause some delays or friction on your sites.

 

Do your research

The final step in your vetting process if you’re still unsure is to do your own research. Look at their website and their reviews and see if you can find any feedback or examples of jobs, they have done in the past that are similar to the one you’re asking them to do.

Not only will you be able to see their reviews and if there are any trends within their reviews, but you’ll also get a feel for the company, what are their ethos and morals? Do they demand high standards?

If you can get the process of sourcing contractors right and you’re able to build up mutual respect you might find yourself with a contractor for life. Then going forward you’ll know you can rely on them to get the work done to a high standard and in good time and develop a strong working relationship that will help both parties.

SMAS Worksafe SSIP Accreditation

SSIP accreditation: Everything you need to know

SSIP or Safety Scheme in Procurement is a standard for health & safety that is recognised throughout the United Kingdom. It was created to ensure a reduction in health and safety assessment costs and bureaucracy in the supply chain, by making cross-recognition between member schemes as effective as possible.

SSIP is now accepted and recognised by thousands of clients across the UK, making the process for vetting contractors a simple process and there is no need to compare different standards of accreditation.

“Do I need SSIP?”

SSIP is something that any business across any industry can obtain but it is generally required for contractors in the construction industry.

The most common reason for businesses obtaining SSIP accreditation is that they work for a client requesting it as a requirement to enter and work on their site. Therefore, contractors who work with these clients are required to become accredited to work.

Although other industries might not require SSIP, businesses often take out accreditation as a good practice. It reassures business owners that their health & safety policies are of a high standard and any risks are being dealt with or reduced as much as possible. 

“How do I get SSIP accredited?”

If you’re required or want to become SSIP accredited, then you will need to find an SSIP Member Scheme that can give you a certificate once you have passed the question set.

There are 30 registered member schemes and SMAS Worksafe is one of these schemes. We help businesses obtain their SSIP certificates and help support them not just through the process but also with guidance on how they can improve their health & safety going forward.

Once all the questions have been answered and you’ve uploaded all the required information, one of our assessors will check over all the details and let you know if there are any issues with your submission. Once you have passed all the questions you will then hold an SSIP certificate which is valid for 12-months.

“What is the SSIP core criteria?”

To gain SSIP accreditation your business must be able to show that you meet the core criteria. All SSIP member schemes will require this information from you and below you can see a breakdown of what areas you will need to meet.

  1. Health & Safety policy and organisation for Health & Safety
  2. Arrangements
  3. Competent advice – corporate and construction-related
  4. Training and information
  5. Individual qualifications and experience
  6. Monitoring, audit and review
  7. Workforce involvement
  8. Accident reporting and enforcement action; follow up investigation
  9. Sub-contracting /consulting procedures (if applicable)
  10. Risk assessment leading to a safe system of work
  11. Co-operating with others and coordinating your work with that of other contractors
  12. Welfare provision

Additional Construction Sector Criteria: 

  1. Hazard elimination and risk control (Designers & Principal Designers only)
  2. Principal Designer duties (Principal Designers only)
  3. Supplementary Construction Industry Criteria (alignment with Common Assessment Standard)

“I already have an SSIP certificate, but I’m being asked for a SMAS?”

Although SSIP is recognised throughout the UK, some clients may have a preference on what scheme you hold your SSIP certificate with, for example, you might have an SSIP assessment with CHAS or Constructionline but a particular client is asking for one from SMAS Worksafe.

In this case, your best option is to take out a ‘deem to satisfy’ (DTS) with SMAS Worksafe – this is where instead of going through the full SMAS Worksafe assessment we will view your existing SSIP certificate and grant you a SMAS Worksafe accreditation without the need for a full assessment and for a reduced fee.

It’s also worth noting that if you are a contractor working for several clients asking for varied SSIP assessments, do some research into full and DTS pricing. For example, if you hold a full assessment with CHAS but require SMAS Worksafe for a client it might be cheaper to take a full assessment with SMAS Worksafe and then DTS with CHAS.

Benefits of having your SSIP accreditation with SMAS Worksafe

SMAS Worksafe are always trying to give their members the most from their SSIP assessments. We don’t want your yearly assessment to be the only time we touch bases with you and instead offer you year-round support and benefits.

SMAS Worksafe leads the way for customer service, all our expert assessors are based in-house and on the phones all day to help support you through your assessments should you need it. Lots of member schemes often outsource their assessors which can lead to the phone not being answered when you need it and inconsistent standards when going through your application.

We also lead the way in turnaround times, we can turn around your SSIP assessment in as little as 1 day. This allows you to get back on-site as soon as possible. Depending on your membership with SMAS Worksafe you may also have access to all these member benefits.

  • 10% off Tradepoint
  • 15% off all iHASCO courses
  • A Work Wallet subscription
  • Mid-year review
  • Year-round access to our expert in-house assessors

To learn more about SMAS Worksafe’s member options, please view our pricing and packaging page.

top view hand shake of engineer and building contractor on table / SMAS Worksafe

How do contractors win clients?

Being a contractor can be tough, you rely on others to bring you work and without clients to supply you with a more consistent flow of work. Life can be tough but with clients, you have the platform for limitless opportunities.

But how do you get the clients?

In this article we will be going over some of the thing’s businesses successful with clients do and how you can go about winning clients and tender for your business.

Networking:

Client and contractor shaking hands following tender agreement / SMAS Worksafe

One of the best ways for businesses to meet contractors and swap details is by going to networking events, such as Construction Connects which is hosted by SMAS Worksafe. Events such as this will allow you to turn up and meet contractors who have current or upcoming projects in your area.

You can also identify your own potential clients. You can search for upcoming projects in your area and reach out directly to them to arrange a meeting. Make sure you consider the size of the project and whether it is appropriate for your business.

Once you have identified the client, reach out to them outlining your services and work capacity, the project you’re looking for might not be right for either party but now the relationship has been formed there is potential for them to contact you regarding other projects. Your willingness to reach out to them shows them you’re keen and the fact you have reached out to them may save them the hassle of trying to source a contractor later.

If your business employs subcontractors, you can also use them to find out about potential work or clients that may require contractors by asking them. Use them to get you in touch with clients and to keep you posted about opportunities that might be coming up.

Referrals:

Another way in which your business can win contracts from clients is via referral. You may be invited to contract bidding processes from clients you already have a network with. Those clients may also have partners or members that require contractors on other jobs and can extend tender invitations to you.

Building lots of strong relationships in your industry is the best way for your business to go to the next level and continue to win client deals. Working with a client and meeting or exceeding their expectations is the first step, you need to make sure that you’re building up credibility with the people you’re working with so that they feel confident in recommending you to others.

Don’t be afraid to ask for referrals either, requesting a referral might be the best way to earn one. It might be something that a client hadn’t considered, or they might simply have not gotten around to asking businesses and putting yourself forward will put your business in pole position.

The more extensive your list of clients and contacts is and the better your reputation the more likely you are to obtain referrals. However, the most important aspect of gaining referrals is making sure that your business reflects high standards of safety and quality within the industry.

Of course, there is little value in building a referral network for your contractor business if your actual work does not reflect the high standards of quality and safety that clients expect within the industry. Clients are unlikely to recommend a business that is doing a poor job and risk damaging their own reputation. A commitment to standards of excellence is essential for developing a robust referral network that can help you get more contracts. Having a relevant and up-to-date health and safety accreditation like SSIP is a major asset, not only does it demonstrate your dedication to high standards, but it may also be a prequalification to work for the client.

Make yourself visible

The next way to win contracts with big clients is by letting them come to you. Most major clients will

have project management teams that are looking out for the best contractors in their area to come and work on their projects, this means that on occasions they will be going out of their way to look for contractors.

Digital marketing growth to win clients / SMAS Worksafe

Your business can make the most of this by doing two things well:

  1. Making sure that your business shows up in the right areas – create a good digital profile that explains exactly what your business can do.
  2. Build up a reputable name with your existing clients and use review platforms such as Feefo and Trustpilot to boost your digital profile.

Stretch your businesses digital platform across as many channels as possible, use a mixture of website, web ads and social media to help cover as much area as possible. This not only helps clients to find you but will help smaller businesses to look bigger and more professional.

The messaging across these platforms should be consistent and display your businesses work, values, qualities, certificates and accreditations along with any awards you have won or been nominated for.

Creating case studies is also a great way to show off work you’ve done to clients, creating profiles about jobs you’ve done with feedback or quotes from the customers. These could be in video or written form.

You can also explore digital marketing strategies; this could involve hiring someone to oversee the businesses digital presence or outsourcing it to an agency. This will allow someone to manage and develop social media, display advertising and search engine optimisation. Doing this will direct a flow of client traffic to your website and show off your business – it’s great to have a good website but if you’re not bringing traffic to your site then it is ultimately a wasted effort.

Sourcing through SMAS Worksafe

Networking is a great way to win clients, but you may be able to obtain clients through the SMAS Worksafe portal.

Our clients can search for contractors using the SMAS Worksafe portal and reach out to them. All our members are visible to clients on the portal but those with further areas of compliance may gain an advantage over those with just health & safety as clients can see that the contractor is not just SSIP accredited but environmental management and quality management systems are in place.

All our members can upload documents relating to further areas of compliance for free however they will not be checked against IEMA or IRCA standards unless you have an Essential or Complete membership.

Further areas of compliance supported by SMAS Worksafe:SMAS PS_Service_Wheel

  • Environmental management
  • Quality management
  • Anti-bribery and corruption
  • Modern slavery
  • Finance and business
Help, support, advice, guidance signpost

Complete safety coverage and support

All industries of work come with their risks but none more so than construction. Falling from height is by far the most common cause of injury in construction and approximately 40 people sadly pass away every year due to falling from a height and the risks are even higher when mobility may be impeded.

Having the correct safety procedures in place and making sure your staff have the relevant training is imperative to reducing the risks. SMAS Worksafe recognises that and so we have partnered with organisations to help make sure our members have not just the correct safety procedures in place but have access to training and other benefits to help reduce the risks as much as possible.

The Procedures:

SMAS Worksafe will help your business with having a health and safety assessment (SSIP) that is recognised throughout the UK. Our assessors will check over your businesses health and safety policy to make sure you are doing all you can to reduce the risks which your work involves.

When assessing your businesses health & safety we will be making sure you have the below areas accounted for:

  • That you have the necessary competence to undertake the trades requested;
  • That you have safe working procedures identifying how the tasks will be conducted in a safe and controlled manner;
  • That you are monitoring the health and safety standards within the organisation to ensure a safe working environment for your personnel;
  • That you have the appropriate arrangements in place for dealing with health and safety aspects within the organisation, such as accident reporting and providing adequate welfare facilities; and
  • That you are communicating with your workforce on health and safety issues that are important to your industry, such as the Coronavirus.

 

Training:

We recognise that whilst having a health and safety policy in place is important, it doesn’t give you complete security for reducing risks. Our partner, IHASCO specialises in online courses to help your employees gain the relevant health & safety training for their respective jobs and cover a wide range of sectors from construction to education as well as retail and hospitality.

SMAS Members are entitled to a discount with IHASCO so you can get your staff fully trained at a premium price.

Health Tests:

One aspect of work that is often overlooked is hearing, however, for many sectors such as construction, hearing difficulties can be common due to the constant exposure to loud equipment and machinery.

This can cause serious problems not just for the individual’s personal life, but also for others they may be working with. A loss of hearing makes you less sensitive to what’s going on around you, whether that is a reversing vehicle or something as little as colleagues trying to communicate.

Our partner, WorkScreen offers your business the ability to test staff on site. Their hearing tests are done in about 30 minutes and can be completed without having to give staff time away from their working environment.

Insurance:

The final part of any business’s compliance is ultimately a safety blanket to fall back on if the worst should happen. We have partnered with Premierline insurance so that our members can get the best insurance for a fair price.

Premierline is a broker service in UK for businesses ranging from micro SME’s to those larger businesses with more complex insurance needs. Their experienced advisors are able to complete a market search to arrange the right insurance solution to meet your insurance requirements.

man with a briefcase and a surgical mask

Getting back to business

With the roadmap for the UK coming out of lockdown looking set to end on June 21st, all businesses up and down the UK will be able to return to normal with many of those being able to reopen their doors in May.

 

Planning for the reopening will likely be underway but have you considered your businesses compliance?

 

SMAS Worksafe can help your business to reach Health & Safety compliance as well as give you support for other areas such as environmental, quality management, anti-bribery and finance.

 

Health & Safety

 

SMAS Worksafe specialise is health & safety and helping businesses to attain their SSIP (safety scheme in procurement) certificate. If you’re unsure on what SSIP is, you can find out more here.

 

SSIP is a nationally recognised standard for health and safety and so employers can have complete confidence in their health and safety policies once they have obtained the certificate, which has never been more important with Coronavirus having such a profound impact on the world. Making sure your health and safety policies and procedures are up to date is a great way to achieve peace of mind for your reopening.

 

When you take out the standard SSIP assessment with SMAS Worksafe you gain access to a PQQ Profile which enables you to upload documents you have in relation to other areas of compliance. If you’re unsure on your business’s compliance in areas such as environmental and quality management, we offer a Pro package which will help you to gain recognised standards for both areas.  

 

Environmental

 

With Worksafe Pro, we will make sure your business has environmental compliance recognised by IEMA. We will check over and existing policies you have and make sure that they meet the standards needed. If you don’t have any environmental procedures in place, we can pass you over to our sister company, Citation who will be able to help you write the policies to cover you and your environmental footprint.

 

Quality Management

 

SMAS Pro customers will also have their existing quality management policies checked over by one of our assessors against the IRCA standards. If you don’t have any quality management policies in place, just like environmental compliance, our sister company Citation will be able to help you set up quality management procedures so that you can help to grow your businesses reputation.

 

Anti-Bribery, Modern Slavery & Financial

 

Worksafe Pro also includes policy templates for Anti-Bribery, Modern Slavery and Financial support so you can easily put policies in place for these areas and cover your business in all areas of compliance.

 

There’s never going to be a better time to get your business compliant before reopening and with the impact Coronavirus has had on the world, being compliant in areas such as health and safety has never been more important.

Compliance Concept

What is Worksafe PQQ?

SMAS Worksafe specialises in helping businesses to become health & safety compliant and we do it through a nationally recognised scheme called SSIP (safety schemes in procurement) but we also help businesses reach further compliance with our Worksafe PQQ package. Once your business has met the SSIP core criteria you’re visible to clients on the SSIP and SMAS Worksafe portal but that is just the first step to your business’s compliance.

Once you’ve gone through the process of securing your health & safety accreditation you may wish to look at other areas of compliance.

 

Health & Safety (SSIP):

All those who take out accreditation with SMAS Worksafe will become SSIP accredited once they have passed through the question set. SMAS Worksafe is a registered member of SSIP which means we help businesses to achieve health & safety compliance using the standards that have been set out.

However, all of our members have the ability to upload documents in relation to other areas of compliance which is where our Worksafe PQQ Package comes in.

SMAS PS_Service_Wheel

Environmental:

One of the most important areas of further compliance is being able to demonstrate how your business considers and reduces its environmental impacts. Lots of clients are looking at their supply chain’s environmental quality and if you’re able to show that your business is doing everything it can you may have an advantage over other companies when clients are searching for sub-contractors.

Oil spilling into a drain / environmental management with Worksafe PQQ

Gasoline leaks into the street. It’s raining. Sewage grate. Close shot. No people.

Quality Management:

Having quality management procedures in place that are endorsed by senior management shows that your business is committed to providing a quality service or product. Clients will have confidence in choosing a company that are committed to a high quality of workmanship as sub-standard work on their sites will likely crop up when they run checks over any completed work, so knowing the standard of your work is high could remove any snagging on their end.

Financial & Business:

Submitting information about your business’s financial status helps to prove to any potential client that your business is stable and that there isn’t a chance of your business going into administration and therefore not being able to finish off the work. If a contractor goes into administration the client will be forced to find someone else and it will delay the work and push the completion date back.

 

Finance standings / Worksafe PQQ

Close up of a man holding a magnifying glass over a financial report that states a company’s revenues and profits.

Modern Slavery & Anti-Bribery:

The final stage of further compliance is modern slavery and anti-bribery. Making sure that your workforce is treated fairly and are not being exploited is extremely important. Client’s can’t risk working with anyone whose workforce is being treated unfairly or is susceptible to trafficking. Showing a commitment to these areas will give them peace of mind that they won’t be the subject of loss of materials or workers not turning up due to poor working standards.

 

Work safety concept chart

SSIP outside of construction

SSIP (Safety Schemes in Procurement) is often thought of as being used within the construction industry to help contractors to obtain new work and to give them access to working for clients such as Redrow and Taylor Wimpey, however, SSIP can also be used outside of the construction industry for general health & safety compliance.

So, what are the benefits?

An SSIP assessment is a nationally recognised standard for health and safety and therefore having SSIP outside of construction can still be a benefit for your business. Obtaining a certificate for your business shows customers, visitors and employees that your business is taking their health and safety seriously. When going through your assessment we will make sure that your business is of the required standard and can highlight areas for improvement.

These areas can range from having adequate lighting, clear flooring areas, quality welfare facilities, adequate ventilation and many more areas which will help to raise the standard of your business’ health & safety management.

Go beyond just SSIP

SMAS PS_Service_Wheel

SMAS Worksafe Preferred Supplier now comes as standard and gives your business the ability to upload documents in further areas of compliance such as environmental and quality management and can be beneficial for all industries.

Environmental documents would cover areas such as using environmentally friendly products, disposing of waste correctly, reducing water waste, protecting the environment from the water waste created. Showing customers, potential employees and visitors that you’re taking these areas into consideration and reducing your environmental footprint can help to boost your businesses reputation.

Quality management ensures you’ve put procedures in place to give customers the best possible service, i.e. how are you capturing feedback and what are you doing with the feedback to improve in areas that may be lacking. Reviews and customer feedback are a key part in winning business in a digital age and putting quality management systems in place is an easy way to raise the profile of any business, from hairdressers to schools.

SMAS Worksafe PQQ Table

 

Worksafe PQQ

SMAS Worksafe can also take your businesses compliance even higher with our Worksafe PQQ  package. Depending on the needs of your business we can offer added support and higher levels of compliance for areas such as Quality Management and Environmental and check them against IEMA and IRCA standards so you can have confidence your business is up to the requirements.

You will also receive recommendations on your current quality and environmental policies so that you can develop them where needed going forward. Policies and requirements are often changing with new technologies becoming available or changes in requirements so staying up to date is crucial to keeping your compliance as high as possible.

To learn more about how SMAS Worksafe can help your business to become SSIP accredited please get in contact with us by email info@smasltd.com or give us a ring on 01752 643959