The importance of compliance in facilities management

For businesses of all sizes, facilities management is a crucial function that keeps the workplace running smoothly. Facility management businesses also have a major responsibility to make sure they’re complying with regulations. In this blog we’ll explore compliance in facilities management, what it means, and why it’s so important. We’ll even give you a facilities management compliance checklist so you can make sure your business is aware of regulations.

What is compliance in facilities management?

Compliance in facilities management refers to meeting regulations and standards surrounding Health & Safety, and the efficiency of a building or workspace. Some of these regulations and standards include:

Health & Safety regulations

These regulations set out the minimum requirements for employers to provide a safe working environment for their employees.

ISO standards

These internationally recognised standards provide guidelines for best practices in many areas, such as quality management (ISO 9001) and environmental management (ISO 14001).

Maintenance protocols

This involves the maintenance of equipment and systems to make sure they’re safe to use and working efficiently.

The importance of facilities management compliance

There are many reasons why facilities management compliance is essential for businesses:

Reduced risk

Staying in line with Health & Safety regulations will help minimise the risk of accidents, injuries, and illness. Not only does this protect your employees, but it also reduces the chances of your business facing fines and tribunals.

Improved operational efficiency

Following maintenance protocols, processes and procedures will make sure that daily equipment and systems are fully working, preventing unexpected breakdowns.

Enhanced reputation

You want to show your employees, customers and clients that you’re a well-trusted and dedicated company. By complying with these regulations, you are proving your commitment which can ultimately lead to a more positive reputation.

SSIP accreditation and PQQ success

For businesses involved in supply chains, compliance is a requirement for achieving SSIP (Safety Schemes in Procurement) accreditation, and showing clients that you’re up to scratch with your pre-qualification questionnaire (PQQ).

Facilities management compliance checklist

The Management of Health and Safety at Work Regulations 1999

This regulation outlines the general duties of employers to ensure the welfare and Health & Safety of their employees.

Health and Safety at Work Act 1974

This act forms the foundation for Health & Safety legislation in the UK.

  • Employers must assess risks in the workplace and take steps to control them.
  • Provide and maintain safe work equipment and systems of work.
  • Ensure employees are properly trained and informed about Health & Safety risks.

The Regulatory Reform (Fire Safety) Order 2005

This order sets out the requirements for fire safety measures in all workplaces.

  • Requires a fire risk assessment to be conducted and documented.
  • Employers must implement appropriate fire safety measures, such as fire alarms and extinguishers.
  • Develop an evacuation plan and ensure employees are trained in fire safety procedures.

Hazardous Substances Regulations

These regulations control the risks associated with the use, handling, and storage of hazardous substances.

  • Classify, label, and package hazardous substances appropriately.
  • Implement safe storage and handling procedures for hazardous substances.
  • Provide employees with information and training on the risks associated with hazardous substances.


Provision and Use of Work Equipment Regulations 1998 (PUWER)

These regulations make sure that work equipment is maintained and used safely.

  • Make sure work equipment is maintained in a safe condition.
  • Implement safe procedures for using work equipment.
  • Provide appropriate training for employees who use work equipment.

Electricity at Work Regulations 1989

These regulations aim to prevent danger from electric shocks and fires.

  • Prevent danger from electric shocks and fires of electrical origin.
  • Electrical installations must be maintained in a safe condition by competent persons.
  • Implement procedures for isolating electrical equipment before work is carried out.

Control of Asbestos Regulations 2012

These regulations manage the risks associated with asbestos.

  • Determine if asbestos is present in the building and manage it safely.
  • Prevent work that could disturb asbestos unless carried out by a licensed contractor.
  • Provide information and training to employees about the risks of asbestos.

Gas Safety Installation and Use Regulations 1998 (GSIUR)

These regulations cover the installation and use of gas appliances to ensure the safety of occupants.

  • Gas appliances must be installed and maintained by a registered Gas Safe engineer.
  • Regular safety checks must be carried out on gas appliances.
  • Ensure proper ventilation for gas appliances to prevent the build-up of carbon monoxide.

Water Regulations

These regulations ensure that the water supply within a building is safe for drinking and washing.

  • Maintain water supply within a building.
  • Prevent the contamination of drinking water from other pipework within the building.
  • Regularly inspect and maintain water systems to prevent leaks and contamination.

Health and Safety (First Aid) Regulations 1981

These regulations require employers to provide adequate first-aid facilities for their employees.

  • Employers must conduct a risk assessment to determine the appropriate level of first-aid provision needed in the workplace.
  • Employers must provide suitable first-aid equipment, such as bandages, plasters, and antiseptic wipes.

Choose Smas Worksafe for SSIP accreditation

Why not take a look at how our Supply Chain Management services can boost your business? We also offer SSIP Accreditation and Worksafe PQQ packages to help you meet compliance in facilities management.

Fill out an enquiry form and request a quote today to start your journey towards a safer construction site. Or you can contact us and our team of experts will be able to offer you advice to get the right solution for your business.